We support our clients in the processing of income payments and corporate actions.

Situation:

You act as a securities account holder of OeKB CSD and an income payment or a corporate action is due soon.

Our scope of services:

We take care of all administrative activities involved in the securities life-cycle. And we do this for all securities we keep in our function as Issuer CSD or which are kept with a custodian where we act as Investor CSD.

The costs:

As a CSD we keep our costs transparent. Therefore, all costs are listed in our price list:

Annex 3 Fees, section 4

Your way to us:

We are glad to help you find the most suitable way towards your solution. Please contact us!

Read more about the securities account holder duties we can perform on your behalf:

We perform all income-related activities on behalf of you as the securities account holder. Among other things, our service includes the forwarding of information we receive from issuers, their paying agents or from our custodians about income payments, such as interest or dividend payments, and redemptions to our securities account holders.

We provide you with this advance information related to the securities positions on your securities accounts via our online client (Asset Servicing Client) and by SWIFT (MT564).

Annex 20 Custody Notifications and other Information

For securities which OeKB CSD keeps and administers with a custodian (Investor CSD), OeKB CSD will claim from the custodian the

  • Income for securities due and
  • Credit of the collected amounts.

Options for the Collection of Income for Securities Due:

For the income collection for securities due you as the securities account holder have the following options in the event of income:

OeKB CSD as Issuer CSD OeKB CSD as Investor CSD
  • To not collect income for securities due (Breakdown Instructions)

You can choose not to collect the income for securities due for a certain securities position of a specified category. If you would like to do so, we will process your instruction as specified in Annex 21 Guideline Forwarding of Income Payments and Annex 22 User Manual Asset Servicing Client.

Annex 21 Guideline Forwarding of Income Payments

Annex 22 User Manual Asset Servicing Client

  • To not collect income for securities due

You can choose not to collect the income for securities due for a certain securities position of a specified category (if a corresponding agreement has been made with the custodian and if it is administrable by us). If you would like to do so, we will inform the custodian of your instruction as specified in Annex 21 Guideline Forwarding of Income Payments and Annex 23 Issuing of Instructions via Fax Form or MT565.

Annex 21 Guideline Forwarding of Income Payments

Annex 23 Issuing of Instructions via Fax Form or MT565

  • Collect income for securities due without deduction of Austrian Withholding Tax (Breakdown Instruction)

You can choose to collect the income for securities due without deduction of Austrian Withholding Tax for a certain securities position of a specified category if you state the statutory exemption which you invoke. If you would like to do so, we will process your instruction as specified in Annex 21 Guideline Forwarding of Income Payments and Annex 22 User Manual Asset Servicing Client.

Annex 21 Guideline Forwarding of Income Payments

Annex 22 User Manual Asset Servicing Client

  • Collect income for securities due with consideration of a reduced Withholding Tax rate

You can choose to collect the income for securities due with consideration of a reduced Withholding Tax rate for a certain securities position of a specified category (if a corresponding agreement has been made with the custodian and if it is administrable by us) if you state the statutory exemption which you invoke. If you would like to do so, we will inform the custodian of your instruction as specified in Annex 21 Guideline Forwarding of Income Payments and Annex 23 Issuing of Instructions via Fax Form or MT565.

Annex 21 Guideline Forwarding of Income Payments

Annex 23 Issuing of Instructions via Fax Form or MT565

Income Payments in Euro:

We credit the received income payments in Euro to the Dedicated Cash Account (DCA) of the corresponding securities account holder.

Income Payments in Foreign Currency:

We credit the received income payments in foreign currency to the corresponding foreign currency cash account of the securities account holders held with us. This applies to the following currencies:

 

ARS, AUD, BGN, CAD, CHF, CZK, GBP, HKD, HRK, HUF, JPY, NOK, NZD, PLN, RON, RUB, SEK, TRY, USD, ZAR

All other currencies will be converted to Euro if possible.
The resulting income payments will be credited to the Dedicated Cash Account (DCA) of the corresponding securities account holders.

It may happen that you as a securities account holder do not have a respective foreign currency account with OeKB CSD when you expect an income payment in a foreign currency. In this special case we will automatically open a foreign currency account for you.

You would like to know more?
Take a look at our guideline:

Annex 21 Guideline Forwarding of Income Payments

Market Claims and Transformations:

Market claim means the process of re-allocation of income from a distribution with the aim to provide the actually entitled holders with the amount of cash/quantity of units they are entitled to.

A transformation is the process which, in the event of a reorganisation, cancels pending settlement instructions and generates new instructions according to the reorganisation conditions.

You will find everything you need to know in our guideline and the additional information:

Annex 25 Using T2S for Transaction Management

Using T2S for Transaction Management SWIFT ISO15022 Examples

We automatically process all corporate actions (e.g. splits, capital decreases, mergers, spin-offs, capital increases) for all securities which OeKB CSD keeps and administers itself or with a custodian. Among other things, our service includes the forwarding of information we receive from issuers, their paying agents or from our custodian to our securities account holders.

We provide you with this advance information related to the securities positions on your securities accounts via our online client (Asset Servicing Client) and by SWIFT (MT564).

Annex 20 Custody Notifications and other Information

In regard to securities which OeKB CSD keeps and administers itself as Issuer CSD, OeKB CSD will process technical measures relating to corporate actions (e.g. credit and debit of subscription rights, credit of bonus shares), if it has received the necessary means to do so.

In regard to securities which OeKB CSD keeps and administers as Investor CSD with a custodian, OeKB CSD will claim from the custodian all measures associated with corporate actions which the corresponding custodian provides as its services.

OeKB CSD will credit and debit securities accounts and cash accounts as a consequence of corporate actions corresponding to the credit balances on the securities accounts at the end of business day on the respective record date (or, if applicable, at the beginning of business day on the ex-date). In case OeKB CSD acts as Investor CSD this will apply provided that our accounts with our custodian have been credited or debited. For further details please refer to:

GTC of OeKB CSD, section 6.3.2 (2)

Annex 28 Guideline Processing of Corporate Actions

Options for Corporate Actions:

For corporate actions we differentiate as follows:

OeKB CSD as Issuer CSD OeKB CSD as Investor CSD

Mandatory corporate actions:

  • To not collect income for securities due (Breakdown Instructions)

You can choose not to redeem income payments out of corporate actions due for a certain securities position of a specified category. If you would like to do so, we will process your instruction as specified in Annex 28 Guideline Processing of Corporate Actions and Annex 22 User Manual Asset Servicing Client.

Annex 28 Guideline Processing of Corporate Actions

Annex 22 User Manual Asset Servicing Client

Mandatory corporate actions:

  • To not collect income for securities due

You can choose not to redeem income payments out of corporate actions due for a certain securities position of a specified category (if a corresponding agreement has been made with the custodian and if it is administrable by us). If you would like to do so, we will inform the custodian of your instruction as specified in Annex 28 Guideline Processing of Corporate Actions and Annex 23 Issuing of Instructions via Fax Form or MT565.

Annex 28 Guideline Processing of Corporate Actions

Annex 23 Issuing of Instructions via Fax Form or MT565

Voluntary corporate actions:

In case of voluntary corporate actions you as the securities account holder can decide whether you would like to participate. If you decide to participate in the voluntary corporate action, you can request the processing as specified in Annex 23 Issuing of Instructions via Fax Form or MT565.

Annex 23 Issuing of Instructions via Fax Form or MT565

Voluntary corporate actions:

In case of voluntary corporate actions you as the securities account holder can decide whether you would like to participate. If you decide to participate in the voluntary corporate action, you can request the processing as specified in Annex 23 Issuing of Instructions via Fax Form or MT565. We will forward your instruction to our custodian.

Annex 23 Issuing of Instructions via Fax Form or MT565

Processing of Securities Bookings:

We credit and debit the securities bookings related to corporate actions to and from the securities accounts as settlement instructions (DFP/RFP and DVP/RVP) in the T2S system.

Processing of Cash Bookings:

The forwarding of amounts received in the course of income collections from mandatory corporate actions is made corresponding to the credit balances on the securities accounts of OeKB CSD at the end of business day on the respective record date or, as relevant, at the beginning of business day on the respective ex-date.

These amounts will be forwarded to the securities account holders pro rata according to the credit balances, even if the amount received in the process of collection does not correspond to the amount due.

Corporate Action Payments in Euro:

We credit the received corporate action payments in Euro to the Dedicated Cash Account (DCA) of the corresponding securities account holder.

Corporate Action Payments in Foreign Currency:

We credit the received corporate action payments in foreign currency to the corresponding foreign currency cash account of the securities account holders held with us. This applies to the following currencies:

 

ARS, AUD, BGN, CAD, CHF, CZK, GBP, HKD, HRK, HUF, JPY, NOK, NZD, PLN, RON, RUB, SEK, TRY, USD, ZAR

All other currencies will be converted to Euro if possible.
The resulting corporate action payments will be credited to the DCA of the corresponding securities account holders.

It may happen that you as a securities account holder do not have a respective foreign currency account with OeKB CSD when you expect a corporate action payment in a foreign currency. In this case we will automatically open a foreign currency account for you.

You would like to know more?
Take a look at our guideline:

Annex 28 Guideline Processing of Corporate Actions

Market Claims and Transformations:

Market claim means the process of re-allocation of income from a distribution with the aim to provide the actually entitled holders with the amount of cash/quantity of units they are entitled to.

A transformation is the process which, in the event of a reorganisation, cancels pending settlement instructions and generates new instructions according to the reorganisation conditions.

You will find everything you need to know in our guideline and the additional information:

Annex 25 Using T2S for Transaction Management

Using T2S for Transaction Management SWIFT ISO15022 Examples

OeKB CSD has concluded a Qualified Intermediary Agreement (QIA) with the Internal Revenue Service (IRS). As a result we have a QI1-Status (incl. primary withholding responsibility and primary form 1099 reporting and backup withholding responsibility) and are IGA2 Modell FATCA compliant as Participating Foreign Financial Institution (PFFI).

If you hold Austrian shares with us and are the shareholder yourself, we will issue Confirmations of Holdings/Depository Receipts for you as a securities account holder.

You would like to benefit from this service?
See below how to request the issuance of a Confirmation of Holdings/Depository Receipt from us:

Instruction to issue a Confirmation of Holdings

Instruction to issue a Depository Receipt

Annex 23 Issuing of Instructions via Fax Form or MT565

Annex 14 Confirmations of Holdings and Depository Receipts

If preferred, we can also forward the Confirmation of Holdings to the company.

You would like to benefit from this service?
See below how to request the forwarding of a Confirmation of Holdings from us:

Annex 26 Forwarding of Confirmations of Holdings

Every shareholder with the right to participate in the General Meeting of a public company also has the right to nominate a proxy. The proxy in this function exercises the same rights as the shareholder. The power of attorney issued by the shareholder transfers the rights to vote to the proxy.

Our Service:

We administrate the proxy voting rights for the General Meeting for you as the shareholder pursuant to section 113 para. 1 AktG (Austrian Stock Corporation Act).

Therefore, you authorise us to exercise the voting rights according to your instructions with the three following documents:

  • Power of Attorney
    • Template usually published by the respective company on its website
    • Issued in the name of OeKB CSD (OeKB CSD, Strauchgasse 3, 1011 Vienna, Austria)
    • Signed by the shareholder
  • Proxy Voting Instruction
    • Completely filled in
    • Stating the specific instructions for each item of the agenda
    • Signed by the shareholder
  • Confirmation of Holdings
    • Issued pursuant to section 10a AktG (Austrian Stock Corporation Act) by the corresponding credit institution of the shareholder
    • Copy or original
    • Must contain exact details of information – see Annex 27 Guideline Proxy Voting, section 2.3

Annex 27 Guideline Proxy Voting, section 2.3

Instruction for Proxy Voting

You can submit the three documents as specified to us not later than by the 5th business day before the General Meeting, unless we provide a different deadline in our SWIFT Information MT564. You can use one of the following means of despatch:

By fax to the number:
+43 1 53127 5010

By mail to the address:
OeKB CSD GmbH
Asset Servicing
Strauchgasse 3
1011 Vienna
Austria

All asset servicing instructions at a glance:

Any questions? Please contact us!

Asset Servicing Service Center
T +43 1 53127-2010
F +43 1 53127-5010
assetservicing@oekb-csd.at